Being in the IT industry, I have always believed the chaos principle works best.
You see I come from a Sales background and later ventured into IT where we just "Google" things if we want to get the information.
Now here is the thing. when I started as a Toastmaster in 2009, I quickly discovered that record-keeping (the one thing I am not good with) will need special attention.
Well not all records but the relevant ones.
As secretary the minutes became important. What was said and recorded an especially when a quorum is not present, and we need to recall things from those meetings later so decisions on them.
As VP Education it is important to help members keep proper records (also keep some yourself) of their progress.
You also quickly discover that you must decide what records are important and kept in the safe.
A simple system is all it takes, not a "nothing box" just a "Toastmaster box" with the a few files in, that's it.